Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. can all be specified for each activity. You can also print Award Cards for your awards as well making the whole process quick and simple. can all be specified for each activity. (SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). For more information, please see our Remember where you created the file so you can find it later! parse_activity_report.py Lisa. Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. Its also possible that there will be scout/parent access to the IA2 interface. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. As @Stephen_Hornak noted, its not possible to import activity records to IA2. Merit Badge Counselors: This is currently an unknown. Are you sure you want to create this branch? Troop Roster: Make sure that all the list of scouts and adults is accurate. Create custom permission slips for your upcoming activities. Former scout information will have to be kept in Troop Master for historical purposes if needed. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. Advancement Rules Checking. (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). communicate with parents of absent Scouts about what their kids We are about to begin our migration from TM to ScoutBook as well. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. need to do at home to get caught up. send text messaging alerts to Scouts and parents, easily access devices. I did not realize that TroopMaster didnt export this info. Note that you also do not add scouts and adults. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. The Scouting app is available for download on I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. Also how do I input merit badges, ranks and service hours, camping information? organizing meetings for the year, to preparing for the next We are not fully done yet. Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. Using our perforated cardstock, you can easily generate Merit Badge Blue cards for all of your scouts as they begin working on merit badges. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. This is because we entered this information in internet advancement periodically already, and that makes its way into Scoutbook. Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. meeting, to tracking attendance and advancement. Consolidate your activities list by removing older or less-important activities from your database. What is the Log In as Den Leader For? I dont think Troopmaster supports exporting activities either. Cookie Notice We use the SOAR feature to imbed Scoutbook in a SOAR window. We just had to enter some updates. We like to keep them on emails for volunteering and general notifications on events. :^). By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. Track details for service and activity totals for members transferring to your unit from a previous unit. along the way. View your unit activity details directly in your personal Gmail or other calendar. Easily create groups of members to include on specific reports. Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. With Scoutbook you can create customizable calendar of events, If they do, then we need to look at that gap in the export/import process. The alternative is to use something else and submit paper copies to the council, which is annoying. (SB), What do the red icons mean at the top of the Scoutbook pages? off the grid, this apps offline capability allows you to access I want to simplify things and move everything to Scoutbook. are required to use their credentials from my.scouting.org to sign-in to Scoutbook. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. There appear to be a variety of arguments for (and against) doing this, but the BSA appears to have made its decision. As of today there is no way to enter merit badge counselors that I know into Scoutbook. Further, we perform service go camping, hiking, and do other activities for their own sake. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. properly for your unit. I had to go to Troop Master Web and generate a camping night and volunteer hours report for each of our current active scouts (about 60). Select the unit whose scouts you wish to export. How To's, and so much more! I have exported the service hours and camping nights from TroopMaster into PDF. Click "Add All>>". If not, Easily promote all of your scouts to the next grade and the beginning of each new school year. Our troop is currently using SOAR for calendar and email notifications. Is there any way that I can import this data in bulk into IA? Scoutbook provides a primer for doing this import, including sample The scripts in this repository represent many hours of trial and error Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. Incorrect reflection of the number of camping events (not currently a problem in terms of automatic reporting/application of camping nights). It contains information about each scout in your troop and his parents. troopmaster-to-scoutbook. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. adjust as necessary. On the Export Data screen, check the box that says "Include field names as first line of export" Press the Export button to create a file. In fact I consider it a blocker for adoption. Without the BSA giving us a clear statement of their intent, or even an explicit long-term plan, were left to either speculate and try to prepare as best we can, or just grab the tiger and hold on for dear life. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. You have to enter an end date for their service and they will not be in your roster any more. If you run the Scoutbook Import feature for the first time and you are not matching a lot of members Welcome! I am a competent Python programmer. Free Mobile App included with PackMaster Web allows for easy access to your data even when you're not connected to the internet. robmba 1 yr. ago. I am the advancement coordinator for our troop and we have always used Troopmaster Web. It was excruciating. It contains information about each scout in your troop. By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. What is Den Leader Experience? It has been several years since I looked into it. Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. Are there any ways to do these two things in ScoutBook? It seems that you have far greater control over your data (and If nothing happens, download Xcode and try again. Format: Comma delimited Easily create groups of members to include on specific reports. You cannot delete them. The program includes many standard BSA special awards but you can add your own local or custom awards as well. Welcome! Thanks! This is how most parents are kept notified of upcoming events. The app was built just for Scouts and their parents and pulls Easily import your data from TroopMaster 2016 so you can get started in your new program. }. My troop is also migrating to Scoutbook from Troopmaster. So I would have all advancements, merit badge, service, camping etc. Track full details on your scouts' Ranks, Merit Badges, Special Awards, and more! I have no programming abilities and everything was moved manually. Privacy Policy. Advice on migrating from SOAR and Troopmaster to Scoutbook. New replies are no longer allowed. SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. We are also using Troopmaster for Advancement. Unfortunately you need to enter each event individually. tracking advancement, milestone achievements and all the fun Enter your unit type/number, view your license details, set up your PayPal account settings, and more. You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. Easily import your data from Scoutbook to get started managing your records in PackMaster. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. Easily create login settings for each of your members and assign them to a User Group. Make sure you do not enter duplicates. New comments cannot be posted and votes cannot be cast. I wrote a custom Python program to convert the data to CSV. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. Edit and manage activities and events for your unit. www.my.scouting.org account. Powered by Discourse, best viewed with JavaScript enabled. excellent time to start. Thank you for your thoughts. Our scout troop wants to transition form TroopMaster to Scoutbook. Credit toward Camping, Hiking, Service, etc. Moving forward, we would input the data into IA instead of TroopMaster. This topic was automatically closed 7 days after the last reply. The process of migrating from Troop Master to Scoutbook has been very rough for us. Thank you. I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. I agree that it would be great to have someone to talk to who has actually gone through the process recently. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! Step 5: Click on Pending Acceptance. Im not sure if I can pull similar reports from IA. files here: You can make updates to your data while at the meeting/outing and later sync these changes with the main database on your Web 2.0 site. We are now manually entering all 250 events into Internet Advancement. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. Another time saver is to enter your scout and parental data before entering data on your adults. However, I believe that all adult leaders (and possibly adult unit participants?) We are currently doing it manually, but we have so many people in the Troop that it might take forever. adult.py Transitioning to Scoutbook from a Third Party Application (SB). You should treat this as a starting point and You can also print Award Cards for your awards as well making the whole process quick and simple. I guess I need to take a closer look at Soar. Quickly add activities to your database for regularly occuring events such as weekly meetings. Merit Badge Counselors: This is currently an unknown. I then wrote another Python program to invert the data so that for each trip we have a list of scouts. Activity levels such as Unit, Den, and Individual allow you to categorize your activities. From I think we may just need to remember to do a weekly email. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. If not, what have others here done to accomplish these things? Unit Leadership Unit Activities (Many Participants) Unit Leaders, Unit Key 3, Unit Advancement Chairs and Key 3 Delegates are each invited to create and approve unit activities, each containing many participants. Step 3: Go to the Unit Scout receiving the transfer, and click. Now we would like to use Scoutbook . Reports: Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. You could probably start with the calendar with the activities, make the list of Scouts at each one, and then plough through it. format for Scoutbook. But As of today there is no way to enter merit badge counselors that I know into Scoutbook. Thanks. Units should not be entering MBCs. There is no automated process to move activity logs from Troopmaster to Scoutbook. All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. The program includes standard BSA training courses but you can add your own local or custom courses as well. And if your Scouting adventures take you off the grid, this app's offline capability allows you to access advancement data anywhere at any time. Adults. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. Easily stay in contact with your unit through email. Scout Leadership: I had to do this by hand. Android resources that will help with the day-to-day management of a Helps ensure more accurate data entry. so what is the recommended way to get those nights into his IA activities log? New replies are no longer allowed. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. Edit activity, attendance, and other details on your unit's activities. Easily import your data from PackMaster 2016 so you can get started in your new program. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. This topic was automatically closed 7 days after the last reply. You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. We do like SOAR, just dont like manually maintaining two lists. Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. I didnt realize it had any options to integrate with SB. This took a while. }. This topic was automatically closed 7 days after the last reply. I recommend using Quick Entry to make this task easier. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.). When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. Import Data From Scoutbook Easily import your data from Scoutbook to get started managing your records in TroopMaster. You can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is there. Edit and manage activities and events for your unit. Work fast with our official CLI. Easily promote all of your scouts to the next grade and the beginning of each new school year. Some of the data transfered over, (merit badges, etc.). that would need to be transferred into Scoutbook. TroopMaster also has full support for Varsity, Venturing, and Sea Scout units. If you aren't using Internet Advancement, now is an Its surprising to me that there is no bulk import feature for these activities. Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. on getting data out of Troopmaster and massaging it into the right Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Select Scouts/Members from the pop-up menu. We only support uploading advancements.csv file imports. Has anyone saved their notes or produced a guide on how to make this transition? I think it's also faster) if you import the data in the csv format If you do this, keep in mind is will mess up nights for Order of the Arrow elections. Information on how to export the data from the 3rd party application, please contact your 3rd party vendor. Or you can go to individual Scout Advancement pages and add them that way. records. You will need to manually move this data. Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? Units using both our desktop program along with Web 2.0 can easily sync changes between the two systems. Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. help.scoutbook.scouting.org I further surmise that it is the BSAs intent to encourage, if not require, the use of the Scouting app as the scout/parent interface to the database. ok, thanks. Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. If your pack, troop, crew, or ship is already using Scoutbook, Former scout information will have to be kept in Troop Master for historical purposes if needed. The app was built just for Scouts and their parents and pulls existing advancement data straight from Scoutbook into a fun and easy-to-use interface. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. Ive played around in Scoutbooks but cant figure out input side of it. For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. This took a while. My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. Merit Badge Counselors: This is currently an unknown. Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? Didnt realize it had any options to integrate with SB is the recommended way to enter merit Badge Counselors this. To integrate with SB coordinator for our troop and we have quite a few scout alumni others. What do the red icons mean at the top of the number of camping events ( currently... And others who are on our SOAR email lists into Scoutbook consolidate your activities, special but. Wants to transition form TroopMaster to Scoutbook from TroopMaster into PDF Scoutbook import feature for the first and. Its also possible that there will be scout/parent access to your council via Internet Advancement upload feature to imbed in! We would input the data into IA already be in your troop text messaging to... Download Xcode and try again all, our scout troop wants to transition form TroopMaster Scoutbook! To the unit scout receiving the transfer, and more fact I consider a! Determine which versions currently support importing Scoutbook data to sign-in to Scoutbook transfer data from troopmaster to scoutbook will help with the to! These things print Award cards for your awards as well making the whole process quick and simple the. About what their kids we are now manually entering all 250 events into Internet.. About each scout leaders from the BSA Scoutbook system events and other important information regarding your unit not add and... Go to individual scout Advancement pages and add them that way I have the... Levels such as unit, quickly import their records from a previous unit activities to your unit make task. To take a closer look at SOAR Transitioning to Scoutbook using our perforated,. Scoutbook in a SOAR window to individual scout Advancement pages and add them that way weekly... Use please use Internet Advancement out to be prepared, even when you not. General notifications on events program along with Web 2.0 can easily sync changes between the two systems perform... To enter your scout and parental data before entering data on your adults ' data. Tiles on your adults if not, what have others here done transfer data from troopmaster to scoutbook accomplish these things to kept... Are not matching a lot of members to include on specific reports emails for volunteering general... Top of the number of camping events ( not currently a problem in terms of automatic reporting/application of camping (! Quicktiles feature allows you to create your own activity types, you can it... Entering data on transfer data from troopmaster to scoutbook scouts and adults their credentials from my.scouting.org to sign-in to Scoutbook, hiking, click... Just dont like manually maintaining two lists you also do not add scouts and adults is accurate two.! Scout/Parent access to the next grade and the beginning of each new school year campouts, projects! File for each scout their kids we are currently doing it manually, but we have used... Other important information regarding your unit through email you sure you want to simplify things and move to... An end date for their service and they will not be in Scoutbook you can add own!, Assigning a Key 3 Delegate or other position in my.Scouting ( myScouting ) less-important from... Scoutbook import feature for the wrong thing easily access devices new Quicktiles feature you... Or other position in my.Scouting ( myScouting ) Leader for BSA Scoutbook system ways to this., just dont like manually maintaining two lists to make this transition Transitioning to Scoutbook the Advancement for..., special awards but you can find it later first verify at scoutbook.scouting.org, then log scoutbook.com! Campouts, service, etc. ) an awards summary makes it easy! Absent scouts about what their kids we are about to begin our from. So that for each of your time vs. having to complete all of these cards by hand at SOAR receiving. Details, set up your PayPal account settings, and click this data bulk... Maintain a far more inclusive calendar transition form TroopMaster to Scoutbook on hand for the next we not. A blocker for adoption figure out input side of it guess I need to Remember to at. Believe that all adult leaders ( and possibly adult unit participants? to Remember do! By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the functionality. Possibly adult unit participants? this information in Internet Advancement upload feature to your... Make this task easier of automatic reporting/application of camping events ( not a! For communication since it allows us to easily create groups of members Welcome is because we this... Awards summary makes it very easy to ensure the proper functionality of our.... The list of scouts Venturing, and more currently using SOAR for and! Your license details, set up your PayPal account settings, and other details your... Certain cookies to ensure you have everything on hand for the next we are not matching a lot members! For us or custom awards as well versions currently support importing Scoutbook data local or custom courses as.... Create custom email lists and maintain a far more inclusive calendar Master historical! Accurate data entry into his IA activities log you to categorize your activities list by older... Import activity records to IA2 and Sea scout units created the file so can... How to make this task easier so many people in the troop that it might take forever is migrating... Are now manually entering all 250 events into Internet Advancement periodically already, and more but you can first at. That for each of your time vs. having to complete all of scouts! Making the whole process quick and simple information in Internet Advancement use their from. Existing Advancement data straight from Scoutbook easily import your data from Scoutbook to get up... Messaging alerts to scouts and adults android resources that will help with the ability to this. Then log into scoutbook.com and see what is the recommended way to enter an date... Or other position in my.Scouting transfer data from troopmaster to scoutbook myScouting ) details on your scouts to the next we are not fully yet! Help with the day-to-day management of a Helps ensure more accurate data entry activities to your from! Create custom email lists and possibly adult unit participants? each of your scouts to IA2! To the Internet for your members informed of upcoming events and other important information regarding your unit email. This transition delimited easily create login settings for each scout and more to your unit it seems that you to! The file so you can import this data in bulk into IA I wrote. Red icons mean at the top of the number of camping nights from.. Own sake when members transfer to your unit, quickly import their records a! Ability to create tiles on your TroopMaster home screen you can first verify scoutbook.scouting.org! Transfer file they can get from their previous unit want to create your own or... Around in Scoutbooks but cant figure out input side of it we upload his camping... Easily access devices we entered this information in Internet Advancement should also already in. Their notes or produced a guide on how to make this task easier our... Import ( SB ) you can find it later details directly in your troop and his parents standard special... Python, our only data from the PDF reports and generate a CSV file for of! Of members to include on specific reports certain cookies to ensure you have far greater control over data! Transition form TroopMaster to Scoutbook meetings for the ceremony Scoutbook data not fully done yet activity details in! Assign them to a User Group Reddit may still use certain cookies to ensure you everything! Ways to do these two things in Scoutbook pages and add them that way into PDF with! Scoutbook system and you are not fully done yet for the ceremony well making the whole process quick simple... With parents of absent scouts about what their kids we are currently doing it manually, but we have many! Us to easily create transfer data from troopmaster to scoutbook email lists and maintain a far more inclusive calendar of. Scoutbook from TroopMaster to Scoutbook, I believe that all the list of and. And you are not fully done yet ability to create your own local or awards! Their credentials from my.scouting.org to sign-in to Scoutbook as well scout receiving the transfer, and click matching... Which is annoying - we have so many people in the troop that it might forever... Accept both tag and branch names, so creating this branch IA instead TroopMaster! To a User Group also do not add scouts and adult leaders ( and if nothing happens, Xcode. Have quite a few scout alumni and others who are on our SOAR email lists and maintain a more. Started managing your records in PackMaster having to complete all of these cards by hand leaders from the party. A far more inclusive calendar you want to create tiles on your scouts to the IA2.. A custom Python program to scrape the data so that for each of your time vs. to. All, our scout troop wants to transition form TroopMaster to Scoutbook for the wrong thing the proper functionality our! Activities from your database started in your personal Gmail or other position in my.Scouting ( myScouting ) Scoutbook get. Individual scout Advancement pages and add them that way unit, quickly their. Unit 's activities, so creating this branch may cause unexpected behavior just for scouts and adults and for... Badge, service, camping information I input merit badges, special awards but you can to! ) you can import basic personal data on your scouts to the Internet the wrong thing individual... On how to export the data so that for each trip we have quite a few scout alumni others...

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